Applicants

This statement explains how the Spalding Trust handles and uses information we collect about those applicants to whom we make an offer of a grant.  This includes your application, our assessment of it, reviewing your academic progress and reviewing your financial situation.  Some information is also retained on applicants who are unsuccessful in their applications.

How your information is used by the Trust

We collect and process your personal information, as specified below, for a number of purposes, including:

1.  maintaining your personal details, including ensuring effective communications with you;

2.  maintaining a record of your academic progress and achievements;

3.  maintaining financial records relating to your application, your funding and any other financial support arrangements.  If this includes parental support, the Trust will assume they have given their consent.

How long we keep your information for

The Trust keeps information on you and your application for six years; thereafter it only keeps your name, the title of your research/conference, the institution attended, the names of your referees, the amount of the award and contact details.

How we share your personal information

Your information is circulated confidentially among Trustees and the Hon. Treasurer; on occasion, further details may be requested from your referees.  Occasionally Trustees may seek further advice from another expert in the field other than your referees.

Your rights

If you have questions or concerns about your personal information, or how it is used, please contact the Secretary in the first instance.

If you remain unhappy with the way your information is being handled, or with the response received from the Trust, you may ask the Secretary to forward your concerns to the Chair who is the person within the Trust responsible for data protection, and the person who is responsible for monitoring compliance with relevant legislation in relation to the protection of personal data.